Lately, there’s a lot going around legacy CMMS being inadequate and holding back your ability to take on the future of asset operations and maintenance. If you’re still using one, you may have come across all this pressure to upgrade to a new, modern CMMS software. But is it really worth it?
Switching from legacy CMMS to new-age CMMS software almost never justifies the increased cost, training, and implementation challenges. So before you make the move, here’s what you need to know to help you make the right decision.
Don’t blame your CMMS software for things outside its control. Understand its place and purpose in your technology stack and why changing it may not be the right answer to your problems.
The purpose of a CMMS is to store data about maintenance operations and other critical information related to your organization's maintenance responsibilities. Basically, it’s a system of records, a relational database if you will. It’s not the A-Z of your maintenance technology stack.
When you upgrade to a new CMMS, both opportunities and challenges arise. If you can think these through, you'll be in a much better position to decide whether you need to change your CMMS - or your strategy and culture around it.
The most important consideration is what you want to achieve from your O&M technology stack with a new CMMS software in your arsenal. The evaluation should take into account the primary upgrade objectives for your organization.
Ease of use is a frequently stated concern of CMMS software buyers. Numerous studies have found that an intuitive user interface is among the top factors when comparing CMMS packages.
We often see user-generated errors such as forgetting to input data, entering inconsistent data or not performing maintenance checks pointed out by the CMMS. These seemingly small user errors can snowball and lead to even bigger issues down the road, costing you both time and money.
Closely linked to ease of use and data quality is the ability of people on the shop floor to incorporate changes brought on by the new software. Forcing CMMS often fails because the workforce is already comfortable with the software you’re using and may be resistant to change.
Knowledge sharing is a broad concept, but it also relies heavily on the UI/UX of the new CMMS software.
Another aspect is determining how to go beyond scale inquiries. If you require a report, or something specific, you must contact the CMMS management team. The concern is more about the time vs the cost.
If you think your legacy CMMS is holding you back, switching to a new CMMS will not take you far. Think outside the box - rather, throw the box away - by combining legacy CMMS with proven new products and technologies.
You can save thousands of dollars on data quality exercises required to clear and clean your data every 4 to 5 years, for which several data engineers, teams, and subject matter experts have to be involved. Eventually, it's a hefty expenditure that, more often than not, leads nowhere.
Achieve up to 50% increase in productivity by avoiding unnecessary changes to your current system. For this, you must consider how O&M teams interact with data throughout the asset life cycle. All of this will help in cost-reduction, and margins will improve as a result.
There are now advanced software solutions on the market that automate a process of filtering and organizing data before it goes into the CMMS to ensures that data quality is checked at the source and not after it’s already in the system.
The best part is that you can move beyond the limited scope of CMMS and use technology you have always wanted to, such as artificial intelligence (AI), machine learning (ML), and so on. And it’s only possible if you don’t empty your pockets on a ‘new and better’ CMMS.
In most cases, organizations end up running a fancy work order ticket system and chasing meaningless KPIs.
Leading organizations using legacy CMMS like Maximo, FSI, JD Edwards and Aramco are accelerating digital transformation, and achieving higher cost savings and efficiency gains from O&M initiatives by pairing our solutions with it.
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